Party & Charter Bus Prices: How to Calculate Your Baltimore Bus Rental Costs

When it comes to reserving a party bus or charter bus in Baltimore, the total price depends on your unique trip requirements. Factors like passenger count, number of stops, mileage, and route all impact the final rental rate. But don’t stress! Our easy online booking tool lets you instantly compare real-time pricing and availability for vehicles that accommodate your group size. Whether you need a party bus for a bachelor party or a charter bus for a corporate outing, our extensive fleet offers the perfect transportation option. Our helpful reservations team can provide a customized quote suited to your particular needs in just 30 seconds over the phone. You can also use our 24/7 online booking system to get an instant price estimate and start organizing your next group trip. It’s never been simpler to secure the ideal bus rental at a rate that works for any budget. Get your custom quote now by calling 240-850-4236 or using our real-time online booking tool.

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Here are some estimated price ranges to get you started planning your budget:

Hourly Rates
Vehicles	Hourly Minium Prices
Limousines
6 Passenger Limousine	$ 155-265 per hour
8 Passenger Limousine	$ 155-265 per hour
10 Passenger Limousine	$ 155-265 per hour
14 Passenger Limousine	$ 155-285 per hour
16 Passenger Limousine	$ 155-335 per hour
18 Passenger Limousine	$ 155-335 per hour
20 Passenger Limousine	$ 200-335 per hour
Coach Buses
18 Passenger Mini Bus	$155-300 per hour
20 Passenger Minibus	$155-300 per hour
25 Passenger Mini Bus	$155-320 per hour
50 Passenger Coach Bus	$195-400 per hour
56 Passenger Charter Bus	$195-400 per hour
School Bus Rental	$185-350 per hour
Party Limo Buses
14 Passenger Sprinter Party Bus	$185-355 per hour
15 Passenger Party Bus	$185-355 per hour
20 Passenger Party Bus	$235-355 per hour
30 Passenger Party Bus	$295-400 per hour
35 Passenger Party Bus	$295-400 per hour
40 Passenger Party Bus	$295-440 per hour
50 Passenger Party Bus	$300-500 per hour

The pricing listed above are just estimated rates and can vary significantly based due to COVID, inflation, and availability. To get more accurate pricing based on your trip, please give us a call and we’ll get you a quote right over the phone.

The Factors That Determine Your Rental Rate

The cost of a bus rental depends on several key factors. What determines the total price you’ll pay? It depends on the vehicle size, features, route, mileage, number of passengers, and more. To calculate an accurate quote, we consider details like where you’re going, how many people you have, and what kind of experience you want. Our online price estimator makes it easy to compare vehicles and get custom quotes tailored to your trip’s unique parameters. Below, we’ll explain exactly how each factor impacts the final rental rate. Knowing these details helps you budget and pick the perfect group transportation.

The Distance and Time Traveled on your Trip

When preparing your quote, we first consider the pickup and drop off locations to determine total mileage. Buses are rented hourly, daily, or by mileage depending on trip details. For travel within Baltimore, we charge hourly with a 4-hour minimum that covers most local trips like Camden Yards, Fort McHenry, or Fells Point. For longer day trips to Washington D.C. or Philadelphia, we charge by mileage since the trip duration is under 8 hours. On multi-day trips with varying destinations like conferences or music festivals, we charge a flat daily rate that allows flexibility to alter your itinerary. While trip plans can change last minute, you may incur additional fees for extra mileage outside the original quote. We aim to be flexible based on your transportation needs.

The Season

Bus rental rates fluctuate based on demand. April through June tend to be the most expensive months because of graduations, school trips, proms, and spring events like Preakness and Orioles opening weekend. Prices also rise when the Ravens play home games on Sundays from September through December. The light rail and metro can get very crowded on game days, so groups often charter buses. Similarly, rates increase for big conventions and during summer tourist season. To get the best price, try to book your trip 3-6 months in advance and travel during January, February or mid-July through August when there is less demand. Be aware that changing details last-minute may incur extra fees if additional mileage is added outside the original plan.

Where Your Trip Begins and Ends

Whether your group needs a bus for a night out in Baltimore or transportation to D.C. for a weekend event, we have vehicles available across Maryland. Rental costs depend partly on pickup and dropoff points – buses are most plentiful in population hubs like Baltimore, with lower availability in smaller towns. The mileage reaching your group, called deadhead, also factors into your quote. For example, a charter from Baltimore to Ocean City, almost 150 miles away, accrues more deadhead and thus a higher rate than routes within the metropolitan area. Supply and demand affects pricing too – more requests for a limited number of buses in a given area may increase rates. Our experience with routes statewide means seamless service, no matter your destination. Just provide the exact pickup and dropoff when booking so we can give an accurate quote.

Group Size and Bus Type

We offer a range of coaches based on group size and trip details. Larger motorcoaches for over 35 passengers typically cost more than our minibuses that seat 20-35. Minibuses lack restrooms and luggage space but cost $100-200 less per day — perfect for short trips under 300 miles. If you have 10-20 riders, our party buses feature lively lighting and sound systems for celebrating en route. For 8-12 passengers, entertainer coaches have bunks, kitchens, and lounges for crew comfort. School buses also available seat up to 72 tightly and simply get groups to school events and back. To choose the best vehicle, consider group size, mileage, amenities needed, and budget. We’re happy to advise to find an affordable coach to match your trip plans!

How to Keep Costs Down

Book your Baltimore bus rental early, ideally 3-6 months in advance, to lock in the best pricing. Consider the per person cost when evaluating quotes, as splitting the total charter cost among all passengers is often comparable to or cheaper than other transit options. Finalize your passenger count early as well, so you don’t pay for unused seats or require a last minute vehicle swap. Prices fluctuate based on demand, with April, May and June typically being the most expensive due to proms, graduations and weddings. For maximum savings, schedule your trip during less busy winter months like December, January or February. Also factor in potential additional fees like parking and tolls to accurately compare overall transportation costs. Avoid planning events on big sports game days or during major conventions, when vehicle availability may be limited.

Book Your Bus Today!

Getting a fast quote is easy with Baltimore Party Bus. Simply call 240-850-4236 or use our online booking tool to receive an instant price estimate tailored to your specific needs—specify the date, start and end locations, passenger count, and any special amenities you require. Within seconds our system will crunch the numbers and provide a quote for your review. Prefer to speak with a live booking agent? No problem, our experts are standing by 7 days a week to walk through options and provide a custom quote over the phone. We know booking transportation for large groups can feel overwhelming. Let our simple quoting process take the stress out of event planning. With real-time pricing at your fingertips, you can easily compare vehicles, weigh costs and extras, and reserve your ideal bus rental hassle-free.

Sample Trip Quotes

To give you a ballpark idea, here are some sample quotes for requests we’ve gotten from our customers:

Example #1:

A middle school teacher in Baltimore is planning a field trip for her 7th grade students to visit local colleges and universities. She arranges a charter bus rental for the day to transport her class of 30 students plus chaperones. The bus rental company quotes her $250 per hour, with a minimum of 4 hours. She books the bus from 8am to 4pm for a total of 8 hours, at a cost of $2,000. With a nice bus team, she tips 10% ($200) for a smooth field trip, bringing the total to $2,200.

Example #2:

A corporate event planner in Baltimore is organizing an annual company conference for 150 employees. The event includes transportation for various offsite activities over a 3-day period. They decide to book a 30-passenger limo bus for a city tour, costing $250 per hour for a total of $1,000. On the second day, they rent a 50-passenger coach bus for attendee transportation to/from a team building activity at an outdoor venue, quoted at $300 per hour for 5 hours totaling $1,500. On the final evening, the planner arranges transportation in the form of two 14-passenger limo buses for separate dinners at $225 per hour per bus. The 3 hour rental results in a cost of $1,350 per limo for a total of $2,700. The grand total for all transportation over the 3-day event is $5,200. With a 5% gratuity per reservation, the final cost rises minimally to $5,460. The per person price remains affordable at under $40 per attendee when factoring 150 guests. This allows the corporation to provide comfortable and convenient group transportation without breaking budget.

Example #3:

The varsity football team at Central High School in Baltimore is heading to the state championship game. The coaches want to arrange bus transportation for the team and coaches to the game, which is a 3-hour drive away. They decide to rent a charter bus that can accommodate 30 passengers to make the trip more comfortable. The rental company quotes them $250 per hour for the luxury coach. They need the bus for 12 hours – pick up at 6 AM, return at 6 PM after the game. That comes out to $3,000. The coaches also decide to rent a second minibus for the cheer squad and band members. The minibus rental is $200 per hour and they need it for 12 hours as well, adding $2,400. The total cost for both buses ends up being $5,400. They add an 18% tip of $972. So the grand total for the charter bus rentals for the big game comes out to $6,372.

Example #4:

A group of 10 friends from Washington, D.C. decide to take a day trip to Baltimore on a Saturday in the spring. They want to see some of the top attractions like Fort McHenry, the National Aquarium, and eat crabs at a local restaurant. To make the day easy, they decide to rent a 14-passenger limo bus for the day. The rental costs $300 per hour and they book it for 10 hours from 9am to 7pm. The total rental fee comes out to $3,000 plus taxes and fees. They also decide to pay extra for a cooler stocked with bottled water and soft drinks ($50). With the limo bus, they don’t have to worry about parking or traffic. Their personal chauffeur drops them off and picks them up wherever they want to go. At the end of the fantastic day exploring Charm City, they tip 20% ($600). So their total cost for the Baltimore day trip limo rental is $3,650 plus taxes and fees.

Example #5:

A couple is getting married in Baltimore. They expect 80 guests and have booked venues for the ceremony and reception on a Saturday. To coordinate transportation, they decide to rent a minibus. For the bachelor and bachelorette parties on Friday night, they rent an 18-passenger minibus from 8pm-2am at $200 per hour. That comes out to $800 per bus, or $1,600 total. With 10 guests per party, each person pays $80—a good deal. On Saturday, they rent a 30-passenger minibus to shuttle guests between the ceremony and reception from 12-5pm, which lacks sufficient parking. At $250 per hour, it costs $1,250. The total for the 3 rentals is $2,850. Tipping 10% adds another $285. Renting minibuses solves their logistics smoothly and affordably.